Privacy Policy
Last updated: October 4, 2026
Robot Week NYC respects your privacy. This Privacy Policy explains what information we may collect through robotweeknyc.org, event registration forms, applications, email communications, and related Robot Week NYC activities, and how we use that information.
Information We Collect
We may collect information that you voluntarily provide, including:
- Your name
- Email address
- School, organization, or company affiliation
- Professional, academic, or robotics-related interests
- Information submitted through registration, speaker, panelist, showcase, volunteer, participation, or contact forms
- Messages or other information you send to us
Our website and technology providers may also process limited technical information such as browser type, device information, IP address, and website usage information.
We do not intentionally request sensitive information such as Social Security numbers, financial account information, medical information, government identification, grades, transcripts, or student identification numbers.
How We Use Your Information
We may use the information you provide to:
- Respond to questions or requests
- Process event registrations or applications
- Coordinate participation in Robot Week NYC
- Communicate with students, speakers, panelists, exhibitors, volunteers, educators, partners, and other participants
- Send event schedules, reminders, announcements, opportunities, and updates
- Provide information about future Robot Week NYC or related The Robot Age activities
- Improve our website, events, and programs
- Help maintain the safety and operation of our events and services
Email addresses provided to Robot Week NYC may be used for event communications, schedules, reminders, announcements, opportunities, and related Robot Week NYC or The Robot Age communications.
You may ask to stop receiving non-essential communications at any time.
We Do Not Sell Your Information
We do not sell or rent your personal information.
We do not provide your information to third parties for their independent advertising or marketing purposes.
We may use third-party technology providers to operate our website, forms, databases, email delivery, analytics, hosting, and related services. These providers may process limited information on our behalf only as necessary to provide those services.
We may also disclose information when reasonably necessary to comply with applicable law, respond to a lawful request, investigate misuse, protect our services, or protect the rights and safety of participants or others.
Speakers, Panelists, Exhibitors, and Participants
Robot Week NYC may include students, educators, speakers, panelists, exhibitors, companies, project teams, and other participants.
We do not provide a participant's private contact information to another participant, speaker, organization, or company without permission, except where reasonably necessary to coordinate an activity the participant has requested or agreed to join.
Information you intentionally provide for public display, such as your name, biography, organization, project description, website, photograph, or social-media profile, may be published on the Robot Week NYC website or in event materials.
Public Projects and Submissions
Some Robot Week NYC activities may involve public presentations, demonstrations, hackathons, project repositories, videos, or showcases.
Information intentionally submitted for public presentation may become publicly accessible.
Participants should not include confidential, proprietary, sensitive, or private information in publicly shared project materials unless they have permission and intend for that information to be made public.
Photography and Recording
Robot Week NYC events may be photographed, filmed, streamed, or otherwise recorded.
Photographs, video, audio, and other recordings may be used to document the event or communicate about Robot Week NYC and related educational activities.
Additional notice may be provided during registration or at individual events.
Adult Participation
The Robot Week NYC website and events are intended for adults age 18 and older unless explicitly stated otherwise.
We do not knowingly collect personal information through this website from children under 13.
If we learn that information from a child has been collected unintentionally, we will take reasonable steps to remove it.
Relationship With New York Institute of Technology
Robot Week NYC is an independently organized initiative and is not an official program of New York Institute of Technology ("NYIT") unless expressly stated otherwise.
The participation of NYIT students, faculty, staff, alumni, or the use of an NYIT facility does not by itself mean that NYIT sponsors, operates, administers, endorses, or assumes responsibility for Robot Week NYC.
Information submitted directly through robotweeknyc.org or Robot Week NYC-operated forms is managed by Robot Week NYC and not by NYIT, unless otherwise clearly stated.
Third-Party Websites
Our website and communications may contain links to third-party websites, event platforms, project repositories, social networks, or other services.
Those services operate under their own privacy policies and terms. Robot Week NYC is not responsible for the privacy practices or content of third-party websites or services.
Data Retention
We retain personal information only for as long as reasonably necessary for event administration, communications, operational needs, legal obligations, security, and recordkeeping.
Information that is no longer reasonably needed may be deleted or anonymized.
Data Security
We use reasonable administrative and technical measures intended to protect information under our control.
However, no website, email system, database, or Internet transmission can be guaranteed to be completely secure.
Participants should avoid sending sensitive or confidential information through Robot Week NYC forms or email unless specifically requested.
Your Choices
You may contact us to:
- Ask about information you have provided to us
- Request correction of inaccurate information
- Request deletion of information where reasonably possible
- Ask us to stop sending non-essential communications
Some information may need to be retained when reasonably necessary for security, legal, fraud-prevention, or operational purposes.
Changes to This Policy
We may update this Privacy Policy as Robot Week NYC evolves.
The most recent version will be posted on this page with an updated revision date.
Contact
Questions about this Privacy Policy may be sent to:
Robot Week NYC
The Robot Age
mike@therobotage.com
robotweeknyc.org